Legal Disclaimer
Effective Date: March 3, 2026 | Last Updated: April 30, 2026
© 2026 ImmersaCore LLC. All rights reserved.
Purpose and Scope
This Legal Disclaimer (“Disclaimer”) governs the use of the website located at immersacoretech.com (the “Website”) and all related content, materials, and services provided by ImmersaCore LLC (“ImmersaCore,” “we,” “us,” or “our”), a limited liability company organized under the laws of the State of Alabama, with its principal place of business in Madison, AL.
This Disclaimer applies to all visitors, users, clients, prospective clients, and any other persons or entities who access, browse, or otherwise use the Website or engage with ImmersaCore’s publicly available content. By accessing or using the Website, you acknowledge that you have read, understood, and agree to be bound by the terms of this Disclaimer.
No Professional Advice
ImmersaCore LLC provides technical consulting, platform architecture, strategic advisory services, and related engineering services specializing in immersive technology, extended reality (XR), simulation, real-time collaboration, GPU-accelerated pipelines, distributed systems, and training modernization. The information presented on this Website is intended to provide general information about ImmersaCore and its service offerings.
Nothing on this Website constitutes or is intended to constitute legal advice, financial advice, investment advice, tax advice, medical advice, or any other form of professional advice. The consulting and advisory services provided by ImmersaCore are technical in nature and should not be interpreted as a substitute for advice from licensed attorneys, certified public accountants, registered financial advisors, or other licensed professionals. You should consult with qualified professionals regarding any specific legal, financial, regulatory, or compliance matter before making decisions based on any information obtained from this Website or through engagement with ImmersaCore.
Accuracy and Completeness of Information
ImmersaCore makes reasonable efforts to ensure that the information presented on this Website is accurate, current, and complete at the time of publication. However, ImmersaCore makes no representations, warranties, or guarantees, whether express, implied, or statutory, regarding the accuracy, reliability, completeness, adequacy, or timeliness of any information, content, or materials on this Website.
The technology landscape, including but not limited to immersive technology, XR, simulation frameworks, and GPU-accelerated computing platforms, evolves rapidly. Information that is accurate at the time of publication may become outdated, incomplete, or inaccurate due to changes in technology, industry standards, regulatory requirements, or other factors beyond ImmersaCore’s control. ImmersaCore disclaims any obligation to update or correct information on the Website except as may be required by applicable law.
Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IMMERSACORE LLC, ITS MEMBERS, MANAGERS, OFFICERS, EMPLOYEES, AGENTS, CONTRACTORS, AND AFFILIATES (COLLECTIVELY, THE “IMMERSACORE PARTIES”) SHALL NOT BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, PUNITIVE, OR EXEMPLARY DAMAGES, INCLUDING BUT NOT LIMITED TO DAMAGES FOR LOSS OF PROFITS, REVENUE, DATA, GOODWILL, USE, OR OTHER INTANGIBLE LOSSES, ARISING OUT OF OR IN CONNECTION WITH:
- Your access to, use of, or inability to access or use the Website;
- Any reliance placed on any information, content, or materials available on or through the Website;
- Any errors, omissions, inaccuracies, or other defects in the information, content, or materials on the Website;
- Any unauthorized access to or use of ImmersaCore’s servers, systems, or data;
- Any interruption, suspension, or termination of the Website or any services;
- Any viruses, malware, or other harmful components transmitted through the Website or by any third party.
This limitation of liability applies regardless of the legal theory upon which the claim is based, including negligence, breach of contract, breach of warranty, strict liability, or any other theory, even if ImmersaCore has been advised of the possibility of such damages.
Third-Party Links and References
The Website may contain links to third-party websites, platforms, tools, services, or resources that are not owned, controlled, or operated by ImmersaCore. These links are provided solely for convenience and informational purposes. ImmersaCore does not endorse, approve, certify, or control any third-party websites or content and makes no representations or warranties regarding their accuracy, completeness, reliability, security, or legality.
Your use of any third-party website is at your own risk and subject to the terms, conditions, and privacy policies of that third-party website. ImmersaCore shall not be responsible or liable, directly or indirectly, for any damage, loss, or liability caused or alleged to be caused by or in connection with the use of or reliance on any third-party content, goods, or services.
Intellectual Property and Proprietary Rights
All content, materials, information, software, text, graphics, logos, trademarks, service marks, trade names, designs, methodologies, frameworks, processes, and other intellectual property displayed on or accessible through the Website (collectively, “Proprietary Materials”) are the exclusive property of ImmersaCore LLC or its licensors and are protected by applicable intellectual property laws, including but not limited to copyright, trademark, trade secret, and patent laws of the United States and international jurisdictions.
No Proprietary Materials may be copied, reproduced, republished, uploaded, posted, transmitted, distributed, modified, adapted, translated, displayed, sold, licensed, or otherwise exploited for any purpose without the prior written consent of ImmersaCore LLC. Unauthorized use of any Proprietary Materials may violate copyright, trademark, and other applicable laws and could result in civil and criminal penalties.
Indemnification
You agree to indemnify, defend, and hold harmless the ImmersaCore Parties from and against any and all claims, liabilities, damages, losses, costs, and expenses (including reasonable attorneys’ fees and court costs) arising out of or in connection with: (a) your use of or access to the Website; (b) your violation of any provision of this Disclaimer; (c) your violation of any applicable law, rule, or regulation; or (d) your violation of any third-party rights, including but not limited to intellectual property rights, privacy rights, or contractual rights.
Changes and Updates to This Disclaimer
ImmersaCore reserves the right to modify, amend, supplement, or replace this Disclaimer at any time and at its sole discretion, without prior notice. Any changes to this Disclaimer will be effective immediately upon posting on the Website with an updated “Last Updated” date. Your continued use of the Website after any such changes constitutes your acceptance of the revised Disclaimer. ImmersaCore encourages you to review this Disclaimer periodically for any updates.
Governing Law
This Disclaimer and any disputes arising out of or related to the Website or this Disclaimer shall be governed by and construed in accordance with the laws of the State of Alabama, United States of America, without regard to its conflict of laws principles. You agree to submit to the exclusive personal jurisdiction of the state and federal courts located in Madison County, Alabama, for the resolution of any disputes arising under or in connection with this Disclaimer.
Contact Information
If you have questions, concerns, or requests regarding this Disclaimer, please contact ImmersaCore LLC at:
ImmersaCore LLC
Madison, AL
Website: immersacoretech.com
Email: info@immersacoretech.com
Federal Contracting Disclaimer
Effective Date: March 3, 2026 | Last Updated: April 30, 2026
© 2026 ImmersaCore LLC. All rights reserved.
Purpose
This Federal Contracting Disclaimer (“Federal Disclaimer”) supplements the general Legal Disclaimer of ImmersaCore LLC (“ImmersaCore”) and is specifically tailored for federal and government contracting engagements in which ImmersaCore participates as a prime contractor, subcontractor, teaming partner, or consultant. This Federal Disclaimer addresses the unique regulatory, compliance, and risk considerations inherent in federal procurement and government contracting activities.
ImmersaCore provides technical consulting, platform architecture, strategic advisory, and engineering services to the United States Department of Defense (DoD), defense contractors, federal civilian agencies, and other government entities. This Federal Disclaimer is intended to clarify ImmersaCore’s obligations, representations, and limitations in the context of such engagements.
Compliance with Federal Acquisition Regulations (FAR) and DFARS
ImmersaCore is committed to full compliance with all applicable provisions of the Federal Acquisition Regulation (FAR), the Defense Federal Acquisition Regulation Supplement (DFARS), and any other applicable agency-specific acquisition regulations and supplements. ImmersaCore acknowledges that all federal contracts and subcontracts are subject to mandatory flow-down clauses as required by the FAR and DFARS, and ImmersaCore will incorporate such clauses into its subcontracts and teaming agreements as applicable.
ImmersaCore’s compliance obligations include, but are not limited to, adherence to the requirements of FAR Part 3 (Improper Business Practices and Personal Conflicts of Interest), FAR Part 9 (Contractor Qualifications), FAR Part 42 (Contract Administration and Audit), DFARS 252.204-7012 (Safeguarding Covered Defense Information and Cyber Incident Reporting), and all other applicable FAR and DFARS clauses incorporated by reference into any contract or subcontract to which ImmersaCore is a party.
Organizational Conflicts of Interest (OCI)
ImmersaCore is committed to identifying, disclosing, mitigating, and avoiding organizational conflicts of interest (OCI) as defined in FAR Subpart 9.5. ImmersaCore maintains internal procedures to screen for potential OCI situations, including unequal access to information, biased ground rules, and impaired objectivity.
In the event that a potential or actual OCI is identified, ImmersaCore will promptly disclose the conflict to the relevant Contracting Officer and cooperate fully in developing and implementing an appropriate mitigation plan. ImmersaCore will not knowingly enter into any arrangement that would create an unresolvable OCI without the prior written approval of the applicable Contracting Officer.
Export Control and ITAR/EAR Compliance
ImmersaCore acknowledges its obligations under applicable export control laws and regulations, including the International Traffic in Arms Regulations (ITAR, 22 CFR Parts 120–130), the Export Administration Regulations (EAR, 15 CFR Parts 730–774), and any other applicable export control statutes, executive orders, and regulations.
ImmersaCore does not knowingly export, re-export, or transfer any controlled technical data, defense articles, defense services, or items subject to EAR controls to any person, entity, or destination prohibited or restricted under applicable export control laws without the required authorization from the appropriate U.S. Government agencies, including the Directorate of Defense Trade Controls (DDTC) and the Bureau of Industry and Security (BIS).
ImmersaCore maintains internal export control compliance procedures and provides training to its personnel engaged in activities that may implicate export control requirements. All ImmersaCore personnel with access to export-controlled information are U.S. persons as defined under applicable regulations, unless otherwise authorized.
Controlled Unclassified Information (CUI) and Security
ImmersaCore recognizes its responsibilities regarding the safeguarding of Controlled Unclassified Information (CUI) in accordance with NIST Special Publication 800-171, DFARS 252.204-7012, and the Cybersecurity Maturity Model Certification (CMMC) framework, as applicable. ImmersaCore is committed to implementing and maintaining the security controls necessary to protect CUI from unauthorized access, disclosure, modification, or destruction.
ImmersaCore maintains an information security program that includes access controls, encryption, incident response procedures, and personnel security measures. In the event of a cyber incident affecting covered defense information or CUI, ImmersaCore will report the incident to the DoD Cyber Crime Center (DC3) and the relevant Contracting Officer in accordance with DFARS 252.204-7012 requirements and timelines.
No Endorsement by the U.S. Government
The services, products, opinions, and content provided by ImmersaCore do not represent the views, endorsement, approval, or authorization of the United States Government, any federal agency, the Department of Defense, or any military branch or command. Any references to ImmersaCore’s work with federal agencies or DoD entities are made solely to describe the nature and scope of ImmersaCore’s experience and capabilities and do not imply any governmental endorsement or sponsorship.
Limitation of Liability in Government Engagements
Subject to applicable federal law and the terms of any specific government contract, ImmersaCore’s liability under any federal contract or subcontract shall be limited to the maximum extent permitted by law. ImmersaCore shall not be liable for any indirect, incidental, consequential, special, or punitive damages arising from or related to the performance or non-performance of any government contract or subcontract, except as expressly provided by the terms of such contract or as required by mandatory provisions of federal law.
Nothing in this Federal Disclaimer is intended to waive, modify, or limit any rights or remedies available to the United States Government under applicable federal law, regulation, or contract provisions, including but not limited to the Contract Disputes Act (41 U.S.C. § 7101 et seq.).
Subcontractor and Teaming Arrangements
ImmersaCore may engage subcontractors, teaming partners, or consultants in the performance of federal contracts. ImmersaCore maintains oversight and compliance procedures for all subcontractors and ensures the appropriate flow-down of required FAR, DFARS, and agency-specific clauses to subcontract agreements.
Any representations made by subcontractors or teaming partners are their own and do not necessarily reflect the views or positions of ImmersaCore. ImmersaCore shall not be liable for the acts, omissions, representations, or warranties of any subcontractor or teaming partner, except to the extent required by the terms of the applicable prime contract or by applicable law.
Small Business Status and Representations
ImmersaCore’s small business size standard classification, socioeconomic status, and any applicable certifications (including but not limited to 8(a), HUBZone, Service-Disabled Veteran-Owned Small Business, and Women-Owned Small Business designations) are as represented in ImmersaCore’s System for Award Management (SAM) registration and any applicable certifications maintained with the U.S. Small Business Administration (SBA).
ImmersaCore certifies that all representations and certifications submitted in connection with federal procurement actions are accurate, current, and complete to the best of ImmersaCore’s knowledge as of the date of submission. ImmersaCore will promptly update its SAM registration and notify the relevant Contracting Officer of any material changes to its representations or certifications. Specific size standard classifications and socioeconomic certifications applicable to ImmersaCore’s NAICS codes are maintained in ImmersaCore’s current SAM registration.
Contact for Federal Contracting Inquiries
For inquiries related to federal contracting, teaming opportunities, capability statements, or compliance matters, please contact:
ImmersaCore LLC
Attn: Federal Contracting
Madison, AL
Website: immersacoretech.com
Email: info@immersacoretech.com
Privacy Notice
Effective Date: March 3, 2026 | Last Updated: April 30, 2026
© 2026 ImmersaCore LLC. All rights reserved.
Introduction and Scope
ImmersaCore LLC (“ImmersaCore,” “we,” “us,” or “our”) is committed to protecting the privacy and security of information collected through our website at immersacoretech.com (the “Website”) and in the course of our business operations. This Privacy Notice (“Notice”) describes our practices regarding the collection, use, disclosure, and protection of information obtained from visitors to our Website and from our business contacts, clients, prospective clients, and partners.
ImmersaCore is a business-to-business (B2B) technical consulting firm. Our services are directed to commercial enterprises, government agencies, defense contractors, and academic institutions—not to individual consumers. This Notice is tailored to reflect the nature and scope of information we collect in the context of our B2B operations.
Information We Collect
1 Information You Provide Directly
Proposal and Contract Information: Information provided in connection with requests for proposals (RFPs), statements of work (SOWs), teaming agreements, and contractual engagements.
Contact Information: Name, job title, organization, email address, telephone number, and mailing address provided through contact forms, email correspondence, or business meetings.
Business Correspondence: Communications sent to ImmersaCore via email, contact forms, or other channels, including the content of such communications.
2 Information Collected Automatically
Log Data: Server log files that record information about requests made to our web servers.
Website Analytics: IP address, browser type and version, operating system, referring URL, pages visited, time and date of visit, time spent on pages, and click-stream data.
Cookies and Similar Technologies: We may use cookies, web beacons, pixel tags, and similar tracking technologies to collect usage data, remember preferences, and improve website functionality.
How We Use Your Information
ImmersaCore uses the information we collect for the following purposes:
Communicating with existing and prospective clients regarding our services, capabilities, and industry developments.
Responding to inquiries, requests for information, and business development communications;
Providing, administering, and improving our consulting services and client engagements;
Processing proposals, contracts, and other business transactions;
Maintaining and improving the functionality, security, and performance of our Website;
Analyzing website usage patterns and trends to enhance user experience;
Complying with applicable legal obligations, regulations, and contractual requirements;
Protecting the rights, property, and safety of ImmersaCore, our clients, and others;
Communicating with existing and prospective clients regarding our services, capabilities, and industry developments.
Information Sharing and Disclosure
ImmersaCore does not sell, rent, lease, or trade personal information to third parties for marketing purposes. We may share information in the following limited circumstances:
Government Contracts: In connection with federal or government contracting engagements, information may be disclosed to the extent required by applicable contract terms, FAR provisions, or government audit requirements.
Service Providers: We may share information with trusted third-party service providers who perform services on our behalf, such as website hosting, analytics, and information technology support. These providers are contractually obligated to protect the confidentiality and security of the information and to use it only for the purposes for which it was disclosed.
Legal Obligations: We may disclose information when required to do so by law, regulation, legal process, or governmental request, including in response to subpoenas, court orders, or other compulsory legal processes.
Business Transfers: In the event of a merger, acquisition, reorganization, dissolution, or similar corporate transaction, information may be transferred as part of the transaction, subject to applicable law.
Protection of Rights: We may disclose information when we believe in good faith that disclosure is necessary to protect our rights, enforce our agreements, prevent fraud, or protect the safety of ImmersaCore, our clients, or the public.
Data Security
ImmersaCore implements reasonable administrative, technical, and physical safeguards designed to protect information from unauthorized access, disclosure, alteration, and destruction. Our security measures include, but are not limited to, access controls, encryption of data in transit, secure server configurations, and regular security assessments.
While we strive to protect your information, no method of transmission over the internet or method of electronic storage is completely secure. ImmersaCore cannot guarantee the absolute security of any information transmitted to us or stored on our systems.
Data Retention
ImmersaCore retains information for as long as necessary to fulfill the purposes for which it was collected, to comply with applicable legal obligations, to resolve disputes, and to enforce our agreements. Retention periods may vary depending on the type of information, the purpose of collection, and applicable legal or contractual requirements. When information is no longer needed for any legitimate business or legal purpose, it will be securely deleted or anonymized.
Your Rights and Choices
Depending on your jurisdiction, you may have certain rights with respect to your personal information, including:
- The right to access and receive a copy of your personal information;
- The right to request correction of inaccurate or incomplete personal information;
- The right to request deletion of your personal information, subject to applicable exceptions;
- The right to opt out of certain data processing activities;
- The right to withdraw consent, where processing is based on consent.
To exercise any of these rights or to make a privacy-related inquiry, please contact ImmersaCore using the contact information provided in Section 4.11 below. We will respond to your request in accordance with applicable law.
Children’s Privacy
The ImmersaCore Website is not directed to children under the age of 13, and ImmersaCore does not knowingly collect personal information from children under 13. If we become aware that we have inadvertently collected personal information from a child under 13, we will take prompt steps to delete such information. If you believe that a child under 13 has provided personal information to ImmersaCore, please contact us immediately using the contact information provided below.
International Data Considerations
ImmersaCore is based in the United States, and information collected through the Website or in the course of our business operations is processed and stored in the United States. If you access our Website from outside the United States, please be aware that your information may be transferred to, stored in, and processed in the United States, where data protection laws may differ from those of your jurisdiction. By providing information to ImmersaCore, you consent to the transfer and processing of your information in the United States.
Changes to This Privacy Notice
ImmersaCore reserves the right to update or modify this Privacy Notice at any time. Changes will be effective immediately upon posting to the Website with an updated “Last Updated” date. We encourage you to review this Notice periodically. Your continued use of the Website after any changes constitutes your acceptance of the revised Notice.
Contact Information Policy
ImmersaCore LLC
Attn: Privacy Inquiries
Madison, AL
Website: immersacoretech.com
Email: info@immersacoretech.com
Terms of Service
Effective Date: March 3, 2026 | Last Updated: April 30, 2026
© 2026 ImmersaCore LLC. All rights reserved.
Acceptance of Terms
These Terms of Service (“Terms”) constitute a legally binding agreement between you (“you” or “your”) and ImmersaCore LLC (“ImmersaCore,” “we,” “us,” or “our”), a limited liability company organized under the laws of the State of Alabama, with its principal place of business in Madison, AL. These Terms govern your access to and use of the ImmersaCore website located at immersacore.tech (the “Website”) and any related services, content, or materials made available through the Website.
By accessing, browsing, or using the Website, you acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Notice. If you do not agree to these Terms, you must discontinue use of the Website immediately.
Description of Services
ImmersaCore provides technical consulting, platform architecture, strategic advisory services, program and project leadership, and engineering services specializing in immersive technology, extended reality (XR), simulation, real-time collaboration, GPU-accelerated pipelines, distributed systems, and training modernization. Our clients include the Department of Defense (DoD), defense contractors, academic institutions, and enterprise technology organizations.
The Website provides general information about ImmersaCore’s capabilities, experience, and service offerings. The Website does not itself constitute a service offering, and access to the Website does not create a client relationship or contractual engagement between you and ImmersaCore.
Use of Website and Content
You may access and use the Website solely for lawful purposes and in accordance with these Terms. You agree not to:
Impersonate any person or entity or misrepresent your affiliation with any person or entity.
Use the Website in any manner that could disable, overburden, damage, or impair the Website or interfere with any other party’s use of the Website;
Use any automated system, including robots, spiders, scrapers, or data mining tools, to access, monitor, or copy any content or data from the Website;
Attempt to gain unauthorized access to any portion of the Website, its servers, systems, or databases;
Reproduce, distribute, modify, create derivative works of, publicly display, or publicly perform any content from the Website without ImmersaCore’s prior written consent;
Use the Website to transmit any unlawful, threatening, abusive, defamatory, obscene, or otherwise objectionable material;
Impersonate any person or entity or misrepresent your affiliation with any person or entity.
Intellectual Property
All content, materials, software, text, graphics, logos, trademarks, trade names, service marks, designs, methodologies, processes, frameworks, and other intellectual property on the Website (collectively, “ImmersaCore IP”) are the exclusive property of ImmersaCore LLC or its licensors. ImmersaCore IP is protected by copyright, trademark, trade secret, patent, and other intellectual property laws of the United States and international jurisdictions.
No license, right, title, or interest in any ImmersaCore IP is granted to you by virtue of accessing or using the Website, except for the limited right to view Website content for personal, non-commercial informational purposes. Any unauthorized use of ImmersaCore IP may result in civil and criminal liability.
Client Engagements and Contractual Terms
Formal client engagements with ImmersaCore are governed by separate, written agreements, including but not limited to master service agreements (MSAs), statements of work (SOWs), task orders, subcontracts, teaming agreements, and non-disclosure agreements (NDAs). These Terms do not supersede, modify, or replace the terms of any such written agreement.
In the event of a conflict between these Terms and the terms of a specific written client engagement agreement, the terms of the specific engagement agreement shall control with respect to the subject matter of that engagement.
Confidentiality
ImmersaCore recognizes the critical importance of confidentiality in its consulting engagements. Any confidential or proprietary information shared by clients, partners, or prospective clients in connection with business discussions, proposals, or engagements will be treated as confidential and protected in accordance with the terms of any applicable non-disclosure agreement or contractual confidentiality provisions.
ImmersaCore will not disclose confidential client information to third parties without the client’s prior written consent, except as required by law, regulation, or court order, or as necessary to perform services under an applicable engagement agreement.
Representations and Warranties
THE WEBSITE AND ALL CONTENT, MATERIALS, AND INFORMATION THEREIN ARE PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY. IMMERSACORE EXPRESSLY DISCLAIMS ALL WARRANTIES, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, ACCURACY, AND COMPLETENESS.
IMMERSACORE DOES NOT WARRANT THAT THE WEBSITE WILL BE UNINTERRUPTED, ERROR-FREE, SECURE, OR FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS. IMMERSACORE DOES NOT WARRANT THAT ANY DEFECTS WILL BE CORRECTED OR THAT THE RESULTS OBTAINED FROM THE USE OF THE WEBSITE WILL BE ACCURATE OR RELIABLE.
Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IMMERSACORE LLC AND ITS MEMBERS, MANAGERS, OFFICERS, EMPLOYEES, AGENTS, CONTRACTORS, AND AFFILIATES SHALL NOT BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, PUNITIVE, OR EXEMPLARY DAMAGES ARISING OUT OF OR IN CONNECTION WITH YOUR ACCESS TO OR USE OF THE WEBSITE, REGARDLESS OF THE LEGAL THEORY UPON WHICH SUCH CLAIM IS BASED, INCLUDING NEGLIGENCE, BREACH OF CONTRACT, BREACH OF WARRANTY, STRICT LIABILITY, OR ANY OTHER THEORY.
IN NO EVENT SHALL IMMERSACORE’S TOTAL AGGREGATE LIABILITY ARISING OUT OF OR IN CONNECTION WITH THESE TERMS OR YOUR USE OF THE WEBSITE EXCEED ONE HUNDRED UNITED STATES DOLLARS (USD $100.00).
Indemnification
You agree to indemnify, defend, and hold harmless ImmersaCore LLC and its members, managers, officers, employees, agents, contractors, and affiliates from and against any and all claims, liabilities, damages, losses, costs, and expenses (including reasonable attorneys’ fees) arising out of or in connection with: (a) your use of or access to the Website; (b) your breach of any provision of these Terms; (c) your violation of any applicable law, rule, or regulation; or (d) your infringement of any third-party rights.
Termination
ImmersaCore reserves the right to suspend, restrict, or terminate your access to the Website at any time, with or without cause and with or without notice, at its sole discretion. Upon termination, all rights and licenses granted to you under these Terms will immediately cease, and you must discontinue all use of the Website. All provisions of these Terms that by their nature should survive termination shall survive, including but not limited to intellectual property provisions, warranty disclaimers, limitation of liability, and indemnification.
Force Majeure
ImmersaCore shall not be liable for any failure or delay in the performance of its obligations under these Terms to the extent that such failure or delay is caused by events beyond ImmersaCore’s reasonable control, including but not limited to acts of God, natural disasters, epidemics, pandemics, war, terrorism, civil unrest, government actions, sanctions, embargoes, labor disputes, power failures, telecommunications failures, cyberattacks, or any other event that could not have been reasonably foreseen or prevented (each, a “Force Majeure Event”).
Governing Law and Dispute Resolution
These Terms shall be governed by and construed in accordance with the laws of the State of Alabama, United States of America, without regard to its conflict of laws provisions.
Arbitration: Any dispute, claim, or controversy arising out of or relating to these Terms, or the breach, termination, enforcement, interpretation, or validity thereof, shall be resolved by binding arbitration administered by the American Arbitration Association (AAA) in accordance with its Commercial Arbitration Rules. The arbitration shall be conducted by a single arbitrator. The venue for arbitration shall be Madison County, Alabama, or, if mutually agreed by the parties, Limestone County, Alabama. The arbitrator’s award shall be final and binding and may be entered as a judgment in any court of competent jurisdiction.
Class Action Waiver: You agree that any dispute resolution proceedings will be conducted only on an individual basis and not in a class, consolidated, or representative action. You waive any right to participate in a class action lawsuit or class-wide arbitration against ImmersaCore.
Exceptions: Notwithstanding the foregoing, either party may seek injunctive or other equitable relief in any court of competent jurisdiction to prevent the actual or threatened infringement, misappropriation, or violation of intellectual property rights or confidential information.
Severability
If any provision of these Terms is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction or an arbitrator, such provision shall be modified to the minimum extent necessary to make it valid, legal, and enforceable, or if modification is not possible, severed from these Terms. The invalidity, illegality, or unenforceability of any provision shall not affect the validity, legality, or enforceability of the remaining provisions, which shall continue in full force and effect.
Entire Agreement
These Terms, together with the Privacy Notice and Legal Disclaimer referenced herein, constitute the entire agreement between you and ImmersaCore with respect to your use of the Website and supersede all prior and contemporaneous understandings, agreements, representations, and warranties, both written and oral, with respect to the Website. Nothing in these Terms shall be construed as creating any agency, partnership, joint venture, or employment relationship between you and ImmersaCore.
Contact Information
For questions or concerns regarding these Terms of Service, please contact:
ImmersaCore LLC
Attn: Legal
Madison, AL
Website: immersacoretech.com
Email: info@immersacoretech.com
Risk-Mitigation Statement for Simulation, XR, and Mission-Critical Advisory Work
Effective Date: March 3, 2026 | Last Updated: April 30, 2026
© 2026 ImmersaCore LLC. All rights reserved.
Purpose and Applicability
This Risk-Mitigation Statement (“Statement”) is issued by ImmersaCore LLC (“ImmersaCore”) to address the unique risks, limitations, and considerations inherent in simulation, extended reality (XR), and mission-critical advisory work. This Statement applies to all ImmersaCore engagements involving the design, development, deployment, integration, assessment, or advisory services related to simulation systems, XR platforms, virtual and augmented reality environments, digital twins, synthetic training environments, GPU-accelerated pipelines, distributed real-time collaboration systems, and related technologies.
This Statement supplements ImmersaCore’s Legal Disclaimer, Terms of Service, and any engagement-specific contractual terms. In the event of a conflict between this Statement and the terms of a specific engagement agreement, the engagement agreement shall control.
Nature of Simulation and XR Technologies
Simulation and XR technologies, including but not limited to virtual reality (VR), augmented reality (AR), mixed reality (MR), constructive simulations, live-virtual-constructive (LVC) environments, and synthetic training systems, are powerful tools for visualization, training, analysis, and decision support. However, these technologies have inherent limitations that users, clients, and stakeholders must understand:
Technology Maturity: Immersive technologies continue to evolve rapidly. Hardware capabilities, software frameworks, rendering fidelity, latency characteristics, and interoperability standards are subject to change, and current-generation systems may have limitations that affect performance, accuracy, or user experience.
Approximation: Simulations and XR environments are mathematical and computational approximations of real-world systems, environments, and phenomena. They do not and cannot perfectly replicate the complexity, variability, and unpredictability of real-world conditions.
Not a Substitute for Real-World Testing: Simulation and XR outputs should not be used as a sole substitute for physical testing, field validation, live training, operational evaluation, or real-world verification. Simulation results should be interpreted in conjunction with empirical data, subject-matter expertise, and established validation and verification (V&V) methodologies.
Advisory Services and Decision-Making
ImmersaCore provides strategic advisory, technical assessment, architecture design, and engineering leadership services in an advisory capacity. ImmersaCore’s recommendations, analyses, assessments, and deliverables are intended to inform and support client decision-making processes, not to replace them.
The client retains sole and exclusive authority and responsibility for all decisions regarding program direction, technology selection, system design, operational deployment, training procedures, safety protocols, acquisition strategy, and any other matters affecting the client’s mission, operations, or personnel. ImmersaCore’s advisory services do not constitute a directive, instruction, or mandate, and clients should exercise independent judgment in evaluating and acting upon ImmersaCore’s recommendations..
Mission-Critical Systems Disclaimer
ImmersaCore may provide consulting, architecture, engineering, or advisory services in connection with systems, platforms, or programs that are intended for use in mission-critical, safety-critical, life-safety, or operational environments, including but not limited to defense training systems, military simulation platforms, emergency response systems, and critical infrastructure applications.
ImmersaCore does not guarantee, warrant, or represent that any system, platform, simulation, or deliverable developed, designed, assessed, or recommended by ImmersaCore will perform without error, defect, or failure in mission-critical, life-safety, or operational environments. The client is solely responsible for conducting independent validation, verification, testing, certification, and accreditation of any system prior to operational deployment, in accordance with applicable standards, regulations, and program requirements.
Technology and Platform Dependencies
ImmersaCore’s services may involve the use, integration, recommendation, or assessment of third-party hardware, software, platforms, engines, frameworks, cloud services, and tools (collectively, “Third-Party Technologies”). ImmersaCore does not manufacture, own, or control Third-Party Technologies and makes no representations or warranties regarding their performance, reliability, security, compatibility, or continued availability.
Risks associated with Third-Party Technologies include, but are not limited to:
- Changes in licensing terms, pricing, or availability;
- Deprecation, discontinuation, or end-of-life of products, APIs, or services;
- Interoperability challenges between disparate systems, standards, or protocols;
- Security vulnerabilities or defects in third-party code, hardware, or infrastructure;
- Performance limitations related to hardware specifications, network bandwidth, or compute capacity.
Clients should conduct independent due diligence regarding any Third-Party Technologies recommended or utilized in ImmersaCore engagements.
Data Integrity and Fidelity
Simulation outputs, XR visualizations, analytics, performance metrics, and other data products generated in the course of ImmersaCore engagements are approximations based on input data, models, algorithms, assumptions, and computational methods. The accuracy and reliability of such outputs are dependent on the quality, completeness, and accuracy of input data and the validity of underlying models and assumptions.
ImmersaCore does not guarantee the accuracy, completeness, or fitness for purpose of any simulation output or data product. Clients should validate simulation results against independent data sources, empirical observations, and established verification and validation frameworks before relying on such results for decision-making, operational planning, or compliance purposes.
Cybersecurity and Data Protection in XR Environments
XR and simulation environments may introduce unique cybersecurity and data protection considerations, including but not limited to:
- Collection and processing of biometric data (e.g., eye tracking, hand tracking, spatial mapping, physiological sensors);
- Transmission of real-time data over networks, including potentially sensitive operational or training data;
- Integration with classified or controlled information systems;
- Vulnerabilities inherent in real-time rendering engines, network communication protocols, and IoT-connected devices.
ImmersaCore will work with clients to identify and address cybersecurity risks associated with XR and simulation deployments. However, the client is ultimately responsible for ensuring that all systems deployed in their operational environment comply with applicable cybersecurity standards, policies, and regulatory requirements, including but not limited to NIST frameworks, CMMC requirements, and applicable DoD cybersecurity directives.
Compliance and Regulatory Considerations
Simulation, XR, and related technologies may be subject to a wide range of regulatory, compliance, and standards requirements depending on the specific application, industry, and jurisdiction. These may include, but are not limited to:
- Department of Defense acquisition and testing regulations;
- FAA regulations for aviation simulation and training devices;
- OSHA standards for workplace safety training;
- ITAR and EAR export control requirements for defense-related technologies;
- HIPAA requirements for medical simulation applications;
- Accessibility standards (Section 508, WCAG) for XR content and interfaces.
ImmersaCore will use reasonable efforts to advise clients on applicable regulatory considerations within the scope of engagement. However, the client is ultimately responsible for ensuring full compliance with all applicable laws, regulations, standards, and accreditation requirements.
Client Responsibilities
Clients engaging ImmersaCore for simulation, XR, or mission-critical advisory services bear the following responsibilities:
Regulatory Compliance: Ensuring compliance with all applicable laws, regulations, standards, and accreditation requirements relevant to the client’s use of simulation and XR technologies.
Validation and Verification (V&V): Conducting independent V&V of all simulation models, systems, and outputs in accordance with applicable standards and program requirements before operational use;
Independent Testing: Performing independent testing, evaluation, and certification of systems and platforms prior to deployment in mission-critical or life-safety environments;
Accurate Input Data: Providing accurate, complete, and current data, requirements, specifications, and other information necessary for ImmersaCore to perform its services;
Risk Assessment: Conducting independent risk assessments appropriate to the client’s operational context, mission requirements, and risk tolerance;
User Training: Ensuring that end users of simulation and XR systems receive appropriate training on system capabilities, limitations, and safe use practices;
Health and Safety: Implementing appropriate health and safety measures for users of XR systems, including addressing risks related to motion sickness, ergonomic concerns, physical hazards in mixed-reality environments, and extended-use fatigue;
Regulatory Compliance: Ensuring compliance with all applicable laws, regulations, standards, and accreditation requirements relevant to the client’s use of simulation and XR technologies.
Limitation of Liability Specific to XR and Simulation Work
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IMMERSACORE LLC SHALL NOT BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, PUNITIVE, OR EXEMPLARY DAMAGES ARISING FROM OR RELATED TO:
- The use, misuse, or inability to use any simulation, XR system, platform, model, or output developed, designed, assessed, or recommended by ImmersaCore;
- Decisions made by the client or any third party based on ImmersaCore’s advisory services, recommendations, analyses, or deliverables;
- Failures, errors, defects, or inaccuracies in simulation outputs, XR visualizations, or data products;
- Injuries, property damage, or losses arising from the use of XR hardware, software, or environments;
- Performance failures, security breaches, or interoperability issues related to Third-Party Technologies;
- Any reliance on simulation results as a substitute for real-world testing, validation, or operational evaluation.
THE FOREGOING LIMITATION OF LIABILITY APPLIES TO THE FULLEST EXTENT PERMITTED BY LAW, REGARDLESS OF THE LEGAL THEORY UPON WHICH SUCH LIABILITY IS BASED, AND SHALL APPLY EVEN IF IMMERSACORE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
Continuous Improvement and Best Practices
ImmersaCore is committed to continuous improvement in the quality, safety, reliability, and effectiveness of its simulation and XR services. ImmersaCore endeavors to:
- Stay current with evolving industry standards, best practices, and technological advancements in simulation, XR, and related fields;
- Incorporate lessons learned from prior engagements into future work;
- Follow established verification and validation methodologies and encourage clients to do the same;
- Engage with industry consortia, standards bodies, and professional organizations to advance the state of practice in immersive technology;
- Maintain awareness of emerging cybersecurity threats, regulatory developments, and safety considerations relevant to XR and simulation deployments.
This commitment to continuous improvement does not create any additional warranties, guarantees, or obligations beyond those expressly stated in ImmersaCore’s contractual agreements.
Contact for Risk and Compliance Inquiries
For inquiries related to risk management, compliance, simulation and XR risk considerations, or this Risk-Mitigation Statement, please contact:
ImmersaCore LLC
Attn: Risk and Compliance
Madison, AL
Website: immersacoretech.com
Email: info@immersacoretech.com